Thesis and Dissertation
Before applying for graduation, a graduate student should have completed all course work on his or her approved Program of Study or be currently registered for the remaining courses. During the final semester and/or the semester of final oral and written examinations, a graduate student must register for at least 2.0 credit hours. Under special circumstances, students may pay an equivalent minimum registration fee through Graduate Studies for 2.0 credit hours. Audit and independent study credits are not acceptable. Students who miss the graduation deadlines for any given semester must register for at least 2 hours (preferably project, thesis, dissertation, or internship credit) or pay the equivalent minimum registration fee and will graduate the following semester.
Final Oral Exam
You must have applied for graduation (gradapp in AIM) prior to scheduling your final oral exam.
- The final oral examination (defense of the dissertation or thesis) must be scheduled by the department at least two weeks in advance.
- Final examinations may not be held during the interim periods between semesters or terms.
- In order for students to pass the final defense (with or without qualifications), they must demonstrate a sound understanding of their work and its implications.
- The student and all committee members must be present for the defense.
If you are writing a thesis or dissertation in your graduate program, you are responsible for learning about and following the style guide(s) your department uses.
Minimum format requirements for the final dissertation or thesis “university” front pages, including title page, abstract, etc. are provided in ADV Form 11 and sample pages.
ETD (Electronic Thesis or Dissertation)
All graduate students who are writing a thesis or dissertation must submit it electronically to the ETD website. The document is submitted electronically so it can be made available worldwide through the BYU library.
After your Oral Thesis Exam you will need to make any changes discussed at the exam. Once the document is approved, you will create an electronic thesis or dissertation (ETD) which is a PDF of your document submitted to the ETD website. Your department and college will review the document adding their feedback for necessary changes.
Once both your department and college have approved the document it will be sent to Graduate Studies. This will result in your ETD account saying “Grad Studies Review” at which time you can bring your completed signed ADV form 8d to 105 FPH (Graduate Studies) for final approval.
- The name on your thesis must match BYU’s AIM system.
- Release Status must be one of the following:
- Immediately: Released immediately after submission.
- Delay: The ETD is released publicly after one year.
- Creative Works (English MFA’s only): Will never be publicly released.
- Secured: If the document is being considered for a patent or involved with export controls it will be held privately by BYU for a pre-determined amount of time.
- Doctoral students are responsible for also submitting their dissertation electronically to Proquest. In addition, doctoral students may choose to pay a fee to have Proquest register the copyright of their dissertation.
- All doctoral students are required to complete the Survey of Earned Doctorates (SED).
- Both the Proquest submission and the SED need to be completed before Graduate Studies can accept your ADV Form 8d.