Each review component has the option to appear on the review page AND on the summary page. You should understand that the Summary page is designed to display all comments and ratings from each faculty member. You must determine what application elements you want to appear on the summary page. Any thing that makes sense to your reviewers is possible but you don’t want to clutter it by showing exactly everything that is on the review page.
You need a template for each program your department offers. They can be different or you can build one template and then save it to each program.
Once you have built your template you click ‘save’. The ‘Load’ button is meant to bring up a specific program that you have selected from your drop down list of degree programs. If you want to use the same template for multiple degree programs, you can build one template, then load each new code and ‘save’ the template to that program code.
You can add a component for comments under any other component. You MUST rename each comment box without any spaces or slashes, as it saves that comment type to the database. If you add comments boxes in multiple places, each one must have a UNIQUE name/identifier or they will not save to the database (i.e. PDFcomments, OverallComments, RatingComments, etc.).
You can determine your rating scales as numeric; determine the range of numbers, or another type of scale. If you choose numeric, you have to name the scale by highlighting the words and enter a name that does not contain spaces. This is so that when you view ratings on the summary screen you know what the rating is for (you can have ratings for multiple elements of the application—it’s up to you!).
There are multiple options for what you want to appear on the review screen and options for ratings and comments. Each different component must also have a Label which is also an element available on the template builder. Even though the template builder shows the name of the components such as PDF, Transcripts, or Test Scores, that is NOT the label and only determines which component of data will appear on the review screen. Labels are important in the template.
Consider adding the review elements in sections such as Personal Info, PDFs, Education and test scores, etc. Then each section can be named, and the reviewer will not have to scroll on a long web page but be able to open and close the various sections.
The template builder MUST name each section by highlighting and typing over the words “New Section” or all your sections will be called New Section.
Each department graduate program manager has rights to build a review template on GS13 that will display all items of interest for the faculty for each program. A template consists of sections and components within the sections. The templates can be customized in any order and specific rating and comments boxes can be added to any section of the template. Once the template is built, you never need to go back to change it for your programs.
The goal of the Online Review pages is for faculty to review graduate applications entirely online, without having to circulate paper files of applicants. The PDF of application data and uploads are presented for review on GS12, and faculty can add comments and ratings for each applicant.
- Online Review Overview
- Review Components
- Rating Scales
- Save and Load
- Multiple Programs
- Review and Summary Checkboxes
- Faculty Review
- Tips for Success